The Poof Blog
Practical guides on AI bookkeeping, automating your finances, and keeping your books clean and tax-ready.
How HVAC Shops Should Track Per-Job Profitability
Most HVAC owners can tell you last month's revenue but not which jobs actually made money. Here is how to set up per-job costing for an HVAC service business — what to capture, how to allocate, and what to do with the numbers.
Ecommerce Bookkeeping: How to Handle Stripe, Shopify, and Marketplace Fees
Payment processor and marketplace fees quietly distort your ecommerce books if you record them wrong. Here is how to track gross revenue, fees, refunds, and payouts cleanly — so your profit numbers actually reflect reality.
Tax Season Bookkeeping Checklist for Small Businesses
A step-by-step checklist for getting your books tax-ready — from reconciling accounts to gathering 1099s to maximizing deductions. Use this in the weeks before you hand anything to your CPA.
Free AI Bank Statement Analyzer: Get Your Spend Score in 60 Seconds
Upload a bank statement and get your free Spend Score. AI categorizes your transactions, scores your spending habits, and generates a personalized report — completely free, in under 60 seconds.
Best QuickBooks Alternatives for Small Business in 2026
QuickBooks isn't the only option for small business bookkeeping. Here's an honest comparison of Wave, Xero, FreshBooks, and Poof — with pricing, features, and who each one is best for.
Do I Need a Bookkeeper, an Accountant, or Can AI Do It?
Compare the real costs and capabilities of DIY spreadsheets, AI bookkeeping, hiring a bookkeeper, and working with an accountant. A practical framework for deciding what your business actually needs.
How to Automate Your Small Business Bookkeeping (Step by Step)
A practical guide to automating bank feeds, transaction categorization, receipt scanning, invoicing, reconciliation, and reporting — so your books stay current without the manual work.
How to Set Up Bookkeeping for a New LLC: A Complete Guide
Starting a new LLC? Here's everything you need to set up your bookkeeping correctly from day one — from opening a business bank account to preparing for your first quarterly taxes.
QuickBooks Too Expensive? 5 Things You Can Do Right Now
QuickBooks prices keep climbing. Here are five practical options — from downgrading your plan to switching platforms — to cut your bookkeeping costs without losing the features you need.
AI Bookkeeping for Small Business: What It Is, How It Works, and Why It Matters
AI bookkeeping automates transaction categorization, receipt scanning, and financial reporting — saving small business owners hours every week. Learn how it works and what to look for.